Operations Co-ordinator – four23 – London

Reporting to:
Operations director

Who we are:

Founded in 2004 by Warren Bramley and Darryl Hardman, four23 came to life as a multi disciplinary communication studio, bringing creativity, imagination and craftsmanship to a diverse range of clients including global organisations – adidas, Oakley and Virgin – arts and charitable institutions – the Medici Quartet and Graeae Theatre Company – and for individuals including Olympic athlete Mo Farah and Oscar-winning actor Kevin Spacey.

What we’re looking for:

you will work within a team structure supporting the operations director and the finance department improving overall business structure and processes
you will have a real desire to learn from all members of our team, the potential to grow, and will relish the opportunity this role presents
you will be keen to contribute positively to the team and the studio every day
a proactive approach, twinned with a combination of intelligence and common sense is key
this is not just an admin role, you will be asked to think deeply about the business as a whole and get involved on all levels
a guardian of our studio culture, you will care about all the details that combine to make four23 unique
you must have an instinctive understanding of what makes a great studio environment, from practicalities to team dynamics
excellent communications skills and confidence
commercially aware with financial responsibilities
resilience and flexibility will allow you to thrive in our fast paced studio

Key responsibilities:

improving and innovating studio processes alongside the operations director
compiling timesheet reports and collating project report data through Streamtime Project Management system
supporting the project teams in researching information, sourcing quotes and arranging travel
delivering seamless connectivity across the studio – managing team calendars and diaries
maintaining databases, building an enviable black book of contacts
managing studio meeting schedule and lead update meetings
supporting the development and communication of studio best practices and ingrain throughout the studio
ensuring the company operates inline with current H&S and employment law
assist with HR – arranging interviews, managing our induction process, scheduling work reviews and appraisals
raising purchase orders and support finance department
you will be the welcoming face of four23 – introducing visitors and answering the phone
management of a monthly studio budget
looking after our carefully designed studio space and our talented team
maintaining and updating studio equipment
processing incoming and outgoing post and deliveries
this role requires an ambitious, driven person


two years operations experience within a commercial, creative environment

Application deadline: September 29, 2015

How to apply

Please email a CV and 500 words explaining why ‘you and us’ to recruitment@four23.net

Please include the words Operations Co-ordinator in the subject line and note where you saw the job advertised.

Hours of work:
9.30am to 6pm five days a week

25 days per annum

Please indicate your salary expectations in your application

Closing date:
Tuesday 29 September

This role is based full-time in the four23 London studio.

Our current website is under development. To understand the four23 lens visit: https://twitter.com/studiofour23

To see some of the work that’s been created by our studio take a look at: www.vimeo.com/studiofour23 and www.behance.net/studiofour23

To join our travels go to: https://instagram.com/studiofour23/

To see who we are visit: www.flickr.com/photos/studiofour23/sets/

To understand a little about our culture go to: http://bit.ly/1KYCnRc

To know what our studio sounds like listen here: https://play.spotify.com/user/four23 

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