Administrator (part time), known internally as Officer, Board and Institutional Affairs – EBRD

Purpose of Job
The Officer provides general administrative support whilst also taking on responsibility for important administrative processes. The role may also provide secretarial support for a number of senior level managers. This role will involve dealing with colleagues of all levels throughout the Bank as well as requiring some level of senior client communication.

Background
The Officer provides administrative support whilst taking on responsibility for important processes.
The role can also provide secretarial support for a number of senior level managers and their team.
This role will involve dealing with colleagues of all levels throughout the Bank as well as requiring some level of senior client communication.

Accountabilities & Responsibilities
The Officer has the following accountabilities and responsibilities.
Manage the Board travel and expenses processes, including:
Approve Board-related Travel Authorisations, escalating where necessary;
Check and validate all Board travel-related, and miscellaneous expense claims to ensure that they are within the Bank’s allowable limit;
Run the Lodge card and Open trip report on a regular basis and follow up with the respective Board offices, to ensure that outstanding claims are reconciled/closed;
Act as adviser to the Board Assistants on Travel and Expenses Policy matters;
Keep senior management abreast of issues as appropriate;
Monitor year-end accruals.
Assist with the arrangement of the BIA team’s own travel and expenses.

Knowledge, Skills, Experience & Qualifications
Academic Qualifications
Secondary/High School Education
Fluent English, with excellent written and oral communication skills
Knowledge of another language both written and spoken would be useful

Experience/Knowledge
Administrative and secretarial experience essential
High level of numeracy
Attention to detail and eye for accuracy
Ability to build effective working relationships with clients and colleagues at all levels in a multicultural environment
Strong team player, with the ability to work highly efficiently and to handle simultaneous assignments involving a wide range of bank-wide contacts.
Ability to exercise judgment on and deal discretely with confidential/sensitive information and data.
Excellent organisational and administrative skills
Ability to prioritise and work, cope under pressure with continuously changing priorities with no or little supervision, schedule own work and take initiative
Excellent interpersonal and communication skills at all levels in a multicultural environment
Ability to work to tight deadlines is essential

Technical Skills
Computer literate: Windows XP: Microsoft Outlook, Word, Excel, PowerPoint
Proven skills to do business correspondence and document writing, summarise information in written narratives and presentations including textual, numeric and graphic/charts parts
Diversity is one of the Bank’s core values which are at the heart of everything it does. A diverse workforce with the right knowledge and skills enables connection with our clients, brings pioneering ideas, energy and innovation. The EBRD staff is characterised by its rich diversity of nationalities, cultures and opinions and we aim to sustain and build on this strength. As such, the EBRD seeks to ensure that everyone is treated with respect and given equal opportunities and works in an inclusive environment. The EBRD encourages all qualified candidates who are nationals of the EBRD member countries to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. As an inclusive employer, we promote flexible working.
Job Segment: Bank, Banking, Administrative Assistant, Part Time, Finance, Administrative

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